Creating Owner Invoices
Owner invoices allow you to bill your owners for bookings you have generated each month. To create an owner invoice you must have owners created in Tokeet, and you must also assign owners to specific rentals. An owner is just another Tokeet user who belongs to the Property Owner user group. Please do not add owners to any other groups.
Also, before you get started creating invoices, please create your payout rules. Payout rules allows you to automatically calculate the payable amount for each booking on the invoice. If you don't have payout rules you will have to enter each invoice line item total manually.
The Payable amount is the reverse of the Payout amount. In the case of invoices Tokeet will calculate a payable amount. This is the sum of all deductions made via the payout rule. For example, if you have a rule which subtracts 10% for fees and 20% for commission from the booking total, then the payable amount will be 30% of the booking total while the payout amount will be 70% of the booking total.Click on the Owners menu at the top right of any page. This will take you to the owner module. You must have an agent plan or higher to access the owner module. Once in there, click on the Owner Invoices link in the lower left side navigation. This will display a list of invoices which you have previously created, if any. Now click the green CREATE button at the top right of the table to create a new invoice.
Tokeet allows you to create owner invoices by specifying the owner and month in which you wish to create the invoice. You may also select individual rentals belonging to that owner, and also limit to bookings from a specific channel. This allows a high amount of granularity when creating your invoices. Each booking must begin in the specified month for it to match the invoice filter. Tokeet does not consider booking creation date when applying the invoice filter.
Once you have selected the invoice filters, Tokeet will gather all the bookings which match the filters and look for a matching payout rule for each booking. It will then apply the formula of the payout rule to the matched booking to get the payable amount for the booking. The invoice will then be created with each booking as a line item.
You may manually override the payable amount calculated by Tokeet by simply clicking on the payable amount and entering a new value. If you wish to go back to the automatically calculated value, after you've entered a manual override, simply remove the manually entered value and Tokeet will calculate the payable amount again.
You may enter invoice taxes and other fees that apply to the entire invoice on aggregate. Simply click on the Taxes & Fees item at the bottom of the invoice and enter as many taxes or fees as you like. You may also add individual line items to your invoices if there are other payable amounts other than the booking fees.
Owners have the option of paying the invoice online once they have logged into the dashboard. You must have a Stripe payment gateway connected for this option to be enabled. Also, Tokeet uses the default payment gateway if you have multiple gateways connected. So payments from owners will go into your default gateway.